SCHUYLKILL TOWNSHIP
BOARD OF SUPERVISORS
MEETING DATE: October 2, 2019

Duly advertised in The Pottstown Mercury and posted at www.schuylkilltwp.com

In Attendance

Board of Supervisors

Martha Majewski – Chair, Fred Parry – Vice Chair, Jim Morrisson – Treasurer, Mark Donovan – Member, Susan Guerette - Member. 

Township Administration

Kenneth Butera, Esq.-Township Solicitor, Madeline Harbison – Township Secretary, E.J. Mentry – Township Manager, John Sartor, P.E. – Township Engineer.

Other Township Representatives Present

Rick Beittel – President, Valley Forge Volunteer Fire Company, Nick Cinciripino – Schuylkill Township Roadmaster, Curt English – Schuylkill Township Planning Commission, James Fetterman-Chief, Schuylkill Township Police Department, Norman Vutz – Schuylkill Township Zoning Hearing Board

Call to Order

The monthly public business meeting was called to order at 7:35 p.m. with the Pledge of Allegiance. The meeting was chaired by Supervisor Majewski.  Supervisor Majewski announced that an executive session was held immediately prior to this evening’s meeting to discuss litigation, and contract negotiation matters.  The Chair noted that four (4) public hearings were on the agenda and requested that Mr. Butera, Township Solicitor, lead the hearing proceedings.

Public Hearings

Hearing No. 1: Proposed Subdivision & Land Development Ordinance No. 2019-03 (Streets)

The Township Solicitor opened the hearing on proposed Ordinance No. 2019-03 Amending the Subdivision and Land Development Ordinance of Schuylkill Township, Article V. Section 320-22 at 7:35 p.m.  The proceedings were recorded by Mr. Mark Manjiardi, Court Reporter, and the transcript of the hearing is incorporated herein by reference.  The hearing was closed at 7:37 p.m.

Upon motion by Supervisor Donovan, seconded by Supervisor Guerette, and passed with Supervisor Parry dissenting, the Board of Supervisors of Schuylkill Township enacted and ordained Ordinance No. 2019-03 amending the Subdivision and Land Development Ordinance of Schuylkill Township, Article V. Section 320-22.

Hearing No. 2: Proposed Subdivision & Land Development Ordinance 2019-04 (Conservation)

The Township Solicitor opened the hearing on proposed Ordinance No. 2019-04 Amending the Subdivision and Land Development Ordinance of Schuylkill Township, Article V. Section 320 at 7:38 p.m.  The proceedings were recorded by Mr. Mark Manjiardi, Court Reporter, and the transcript of the hearing is incorporated herein by reference. The hearing was closed at 7:42 p.m.

Upon motion by Supervisor Parry, seconded by Supervisor Morrisson, and unanimously passed, the Board of Supervisors of Schuylkill Township enacted and ordained Ordinance No. 2019-04 amending the Subdivision and Land Development Ordinance of Schuylkill Township.

Hearing No. 3: Proposed Zoning Ordinance 2019-05 (Conservation)

At 7:44 p.m., the Township Solicitor opened the hearing on proposed Ordinance No. 2019-05 Amending the Zoning Ordinance of Schuylkill Township, Section 370 .  The proceedings were recorded by Mr. Mark Manjiardi, Court Reporter, and the transcript of the hearing is incorporated herein by reference.  The hearing was closed at 7:46 p.m.

Upon motion by Supervisor Parry, seconded by Supervisor Donovan, and unanimously passed, the Board of Supervisors of Schuylkill Township enacted and ordained Ordinance No. 2019-05 amending the Zoning Ordinance of Schuylkill Township.

Hearing No. 4: Zoning Ordinance 2019-06 (Accessory Uses)

The hearing on proposed Ordinance No. 2019-06 Amending the Zoning Ordinance of Schuylkill Township, Section 370 was opened by the Township Solicitor at 7:47 p.m.  The proceedings were recorded by Mr. Mark Manjiardi, Court Reporter, and the transcript of the hearing is incorporated herein by reference.  The hearing was closed at 7:50 p.m.

Upon motion by Supervisor Donovan, seconded by Supervisor Parry, and unanimously passed, the Board of Supervisors of Schuylkill Township enacted and ordained Ordinance No. 2019-06 amending the Zoning Ordinance of Schuylkill Township.

Consent Agenda

  1. Approval and acceptance of the Minutes of the September 4, 2019 Board of Supervisors Regular Business Meeting. 
  2. Acceptance of all departmental, committee, commission and council reports as posted and received by the Board of Supervisors for the month of September 2019.

Upon motion by Supervisor Parry, seconded by Donovan, and passed, the Board of Supervisors of Schuylkill Township approved and accepted the Consent Agenda. Supervisor Majewski abstained from the vote due to her absence from the September Board meeting.

Presentation: Proposed Valley Park Park Trolley Rail Project

Supervisor Morrisson gave a presentation on a “Commemorating Exhibit for the Phoenixville Valley Forge & Stafford Electric Railway” including a brief history of the trolley line, its impact on the area and the reasons why it was important to commemorate this part of the Township’s history.  Supervisor Morrisson advised the Board that there was a great deal of support for the project, including pledges to fund installation costs.  Supervisor Morrisson called for any comments or questions.  Mr. Gordon Eady, resident, voiced his support his of the project.  Supervisor Guerette stated that the Township’s Historical Commission (HC) has requested that this project be considered at a later date; presently the HC is concentrating its time and resources on the restoration and interpretive use of the stone building on the park grounds.  Supervisor Guerette went on to say that the Environmental Advisory Council has not yet reviewed the proposal nor provided a recommendation to the Board on the project and therefore the Board is not prepared to take action on the project this evening.  Discussion ensued regarding the viability of the project.  Mr. Peter Brown, resident, commended Supervisor Morrisson on his research and fund-raising efforts and suggested it would be a waste of resources to let these efforts fall by the wayside.  Mr. Norman Vutz, resident, briefly reviewed the history of the acquisition of the Valley Park Park property from his time on the Board and added his support to commemorating a piece of history unique to the Township.  Supervisor Guerette responded saying that the Board is interested in the project but there is a process to be followed before making a decision.  Discussion ensued regarding the timing and on-going cost of the project.  Supervisor Majewski called for a motion to approve the Valley Park Park trolley rail installation at a not-to-exceed cost of $2,000.00. 

Upon motion by Supervisor Donovan seconded by Supervisor Guerette and passed, with Supervisor Morrisson dissenting, the Board of Supervisors of Schuylkill Township postponed consideration of the Commemorative Exhibit for the Phoenixville Valley Forge & Stafford Electric Railway in Valley Park Park until the Township’s Historical Commission and Environmental Advisory Council presented their recommendations to the Board of Supervisors.

Board Member Reports

Phoenixville Regional Planning Committee (PRPC) – Supervisor Donovan reported that the Regional Comprehensive Plan has been adopted by the PRPC and the addition of West Pikeland Township to the PRPC has been approved by all member municipalities.

Supervisor Parry recognized the Valley Forge Volunteer Fire Company,  for their service to the community.

Supervisor Majewski said that a “soft” release of the new website would be taking place soon.

Treasurer’s Report and Payment of Bills

Supervisor Morrisson, Treasurer, reported to the Board that as of September 30, 2019, the Township’s general fund shows a balance of $3,509,446.59.  Supervisor Morrisson reported that the bills for September 2019 have been reviewed by him and he recommended payment of these bills. 

Upon motion by Supervisor Majewski, seconded by Supervisor Parry, and unanimously passed, the Board of Supervisors of Schuylkill Township approved and accepted the Treasurer’s Report for the period ending September 30, 2019 and authorized payment of Township bills for the period ending September 30, 2019.

Board Discussion Items

Old Business

2019/2020 Equipment Rental & Snow Removal Contract

Supervisor Majewski reported that one bid was received from Cedar Springs Construction Company, Pottstown Pennsylvania in the amount of two hundred eighty-four thousand one hundred dollars ($284,100).  The Township Manager reported that this was very close to the amount bid for the 2018/2019 contract.

Upon motion by Supervisor Majewski, seconded by Supervisor Parry, and unanimously passed, the Board of Supervisors of Schuylkill Township awarded the Schuylkill Township 2019/2020 Equipment Rental and Snow Removal contract to Cedar Springs Construction Company, Pottstown Pennsylvania for the amount of two hundred eighty-four thousand one hundred dollars ($284,100) contingent upon a bid compliance review by the Township Manager, Roadmaster and Township Engineer.

Valley Park Park Improvements Construction Project

Payment Application No. 3 – James R. Kenney Excavating & Paving, Inc.

Upon motion by Supervisor Majewski, seconded by Supervisor Parry, and unanimously passed, the Board of Supervisors of Schuylkill Township approved and authorized Payment Application No. 3 to James R. Kenney Excavating & Paving, Inc. for the amount of forty-nine thousand nine hundred fifty dollars ($49,950.00) per the October 2, 2019 Gilmore & Associates, Inc. recommendation letter (File No. 18-11-29T).

New Business

Discussion – Township Newsletter

Mr. Mentry advised the Board that certain issues have come up with the “InCommunity” magazine, the present vehicle for Schuylkill Township’s, East Pikeland Township’s and the school district’s newsletters.  To date, publication costs have been covered by advertising revenues; starting in January 2020, the “InCommunity” publisher will be charging participating entities $300.00 per page.  Both municipalities and the school district have attempted negotiating with the publisher with no success.  Mr. Mentry said that he brought this to the attention of the Board for any input on whether they wished to continue with “InCommunity” or if he should pursue other options.  No action was taken by the Board on this matter.

resolutions / ordinances

Resolution No. 2019-18: Application to 2019 Green Region Open Space Grant Program

Resolved, upon motion by Supervisor Majewski, seconded by Supervisor Parry and unanimously passed, the Board of Supervisors of Schuylkill Township approved and authorized the Application to the 2019 Green Region Open Space Grant Program for the Valley Park Municipal Park Signage Project wherein the Township commits to the expenditure of matching funds in the amount of $10,000.00 necessary for the project’s success.

Resolution No. 2019-19: Application to 2019 Green Region Open Space Grant Program

Resolved, upon motion by Supervisor Majewski, seconded by Supervisor Parry and unanimously passed, the Board of Supervisors of Schuylkill Township approved the Application for Traffic Signal Approval to the Pennsylvania Department of Transportation wherein the Township Manager is authorized and directed to submit said Application.

Subdivision / Land Development

Update: FBW Storage, LP, 305 Kimberton Road – Letter of Credit (LOC) Reduction No. 5 (Final)

The Township Manager advised the Board that the final LOC reduction of $5,277.84 has been submitted to the holding financial institution;  all work has been completed (Gilmore & Associates, Inc. recommendation of September 19, 2019 (File No. 14-01069T1) as per the motion passed at the September 4th Board of Supervisors meeting. 

Update:  French Creek Business Park Lot 3 (UPI # 27-2-77.3)

The Township Manager advised the Board that no action was required tonight on this item; he wished to inform them that this project would be coming before them in the near future.  Final land development plan approval for this project was granted by the Board of Supervisors in 2016.  To date, the plans have not been recorded.  The developer has contacted the Township to move the project forward.  Mr. Sartor, Township Engineer, informed the Board that Lot 3 is the last undeveloped parcel in the industrial park.  The lot is proposed to be the new corporate headquarters for the engineering firm, Wilkinson Associates Inc.  Mr. Sartor reported that he requested the most recent plan set, signed/sealed stormwater management calculations and updated construction costs for review.  Additionally, Mr. Sartor said, the land development, financial and stormwater management agreements must be executed between the developer and the Township.

Additional Business

A Board of Supervisors work session will be held at 6:30 p.m. on October 9, 2019 at the Township Hall to discuss certain proposed ordinance revisions and the proposed Nolen/Pulte townhomes development.  Ann Hutchinson, Natural Lands consultant, will be present.

A Budget Workshop will be held at 6:30 p.m. on October 24, 2019 at the Township Hall to review the draft 2020 Township budget.

Mr. Mentry advised the Board members that he has circulated the Traffic Impact Study (“TIS”) summary for the Board’s review and use in forming the TIS committee.

Supervisor Majewski informed the Board that she would be meeting with the Township Manager and Township Engineer to discuss certain stormwater management grant opportunities.

Announcements

  • The Schuylkill Township Police Department Annual Food Drive started October 1st and will run through October 31st.  Bring your donations of unexpired, nonperishable food items to the Municipal Building between 8:30 a.m. and 4:30 p.m.
  • October 7, 2019 – 6:30 p.m. Fire Prevention Week Open House – Valley Forge Volunteer Fire Department Main Station
  • October 9, 2019 – 6:30 p.m.   rescheduled Board of Supervisors Work Session.  The Board will be discussing specific ordinance revisions
  • October 14, 2019 – Township office closed for Columbus Day holiday
  • October 15, 2019  – 7:00 p.m. Stop the Bleed Training (Free) 7:00 Kimberton Fire Co.
  • October 24, 2019 – 6:30 p.m. Township Budget Workshop to review draft 2020 budget
  • November 2, 2019 – 7:00 to 11:00 a.m. Pancake Breakfast.  Valley Forge Volunteer Fire Co. on Valley Park Road
  • November 2, 2019 – 11:00 a.m. to 1:00 p.m. Schuylkill Township Founders Day.  The Township will be honoring Sandy Momyer as Outstanding Citizen.
  • November 9, 2019 – The EAC is sponsoring a Valley Park Road clean up under the Adopt A Highway program.  8 AM – 10 AM Meet at the Schuylkill Township Municipal Building.  Volunteers Wanted
  • Supervisor Donovan expressed the Board’s appreciation to the Schuylkill Township Police Department and the Valley Forge Volunteer Fire Department for their assistance at the music festival.

Public Comment

Mr. James Nolen, Nolen Companies, King of Prussia PA, addressed the Board regarding his proposed townhome development on Pawling Road. 

Mr. John Mraz, resident, advised the Board that the subject of lights on the elementary school playing fields in the Township was discussed at the Phoenixville Area School District meeting and requested that residents be notified if such plans come before the Township.

Mr. John Westerly, resident, expressed his appreciation to Supervisor Morrisson for his work on the Trolley Rail project.

Adjournment

There being no further business before the Board, the meeting was adjourned at 9:25 p.m. upon motion of Supervisor Majewski, seconded by Supervisor Parry, and unanimously passed by the Board of Supervisors of Schuylkill Township.

Next Board of Supervisors’ Meeting

Board of Supervisors Work Session................................... October 9, 2019 at 6:30 p.m.

Board of Supervisors Budget Workshop............................ October 24, 2019 at 6:30 p.m.

Board of Supervisors Regular Business Meeting................. Wednesday November 6, 2019 at 7:30 p.m.

Respectfully submitted,

Madeline Harbison
Township Secretary