SCHUYLKILL TOWNSHIP
BOARD OF SUPERVISORS
MEETING DATE: March 6, 2019

Duly advertised in The Pottstown Mercury and posted at www.schuylkilltwp.com

In Attendance

Board of Supervisors

Martha Majewski – Chair, Fred Parry – Vice Chair, Jim Morrisson – Treasurer, Mark Donovan – Member, Susan Guerette was excused from this month’s meeting.

Township Administration

William Brennan, Esq.-Township Solicitor, Madeline Harbison – Township Secretary, E.J. Mentry – Township Manager, John Sartor, P.E. – Township Engineer.

Other Township Representatives Present

Kim Colket – Treasurer, Valley Forge Volunteer Fire Company, Curt English – Schuylkill Township Planning Commission, James Fetterman-Chief, Schuylkill Township Police Department, Kimberly Yocom – Schuylkill Township Building Code Official/Zoning Officer

Call to Order

The monthly public business meeting was called to order at 7:40 p.m. with the Pledge of Allegiance. The meeting was chaired by Supervisor Majewski.  Supervisor Majewski announced that executive sessions were held on February 6, 2019 to discuss personnel issues; on February 25, 2016 to discuss land acquisition matters and this evening at 6:30 p.m. to discuss litigation matters.  An additional executive session will be held immediately following tonight’s meeting to discuss land acquisition matters.

Consent Agenda

  1. Approval and acceptance of the Minutes of the February 6, 2019 Regular Business Meeting, and the February 28, 2019 Board of Supervisors Work Session. 
  2. Acceptance of all departmental, committee, commission and council reports as posted and received by the Board of Supervisors for the month of February 2018.

Upon motion by Supervisor Parry, seconded by Supervisor Donovan, and unanimously passed, the Board of Supervisors of Schuylkill Township approved and accepted the Consent Agenda.

Board Member Reports

Supervisor Donovan reported that about 50 people attended the Phoenixville Regional Planning Committee (“PRPC”) Regional Comprehensive Plan public workshop on January 27, 2019 and that the public may comment on the Comprehensive Plan on the PRPC website at https://www.phoenixville.org/339/Phoenixville-Regional-Planning-Committee.  The plan should be finalized between June and September 2019.

Treasurer’s Report and Payment of Bills

Supervisor Morrisson, Treasurer, reported to the Board that as of February 28, 2019, the Township’s general fund shows a balance of $2,676,745.78. Supervisor Morrisson reported that the bills for February 2019 have been reviewed and he recommended payment of these bills. 

Upon motion by Supervisor Parry, seconded by Supervisor Morrisson, and unanimously passed, the Board of Supervisors of Schuylkill Township approved and accepted the Treasurer’s Report for the period ending February 28, 2019 and authorized payment of Township bills for the period ending February 28, 2019.

Board Discussion Items

Old Business

Charlestown/Bridge/Pothouse Intersection Improvements Project

Upon motion by Supervisor Majewski, seconded by Supervisor Parry, and unanimously passed, the Board of Supervisors of Schuylkill Township approved and authorized payment of Lenni Electric Corporation’s Payment Request No. 3 in the amount of ninety-nine thousand, eight hundred fifty dollars and forty-nine cents ($99,850.49) as recommended in the Gilmore & Associates, Inc. review letter of February 22, 2018[sic] (File No. 16-08052T1).

Schuylkill Township Roads Department Pole Barn – Mr. Mentry informed the Board that this item was budgeted in 2019 for about $70,000.00 to construct a pole barn in the Roads Department garage complex.  The Roadmaster, Township Engineer and Township Manager met last week to finalize the building and site plans and Board approval is being sought to put the project out to bid.  Mr. Mentry said the goal is to award the bid at the Board’s May meeting.

Mark Connolly, a resident of Charlestown Township, commented on the possibility of using renewable energy such as solar for any new municipal construction.

Upon motion by Supervisor Parry seconded by Supervisor Morrisson, and unanimously passed, the Board of Supervisors of Schuylkill Township approved and authorized the Township Engineer to upload the pole barn bid package to PennBid at the earliest opportunity.  Supervisor Majewski asked that the Township Engineer report back to the Board in April on the project’s progress.

Schuylkill Township Facbook™ Page – Mr. Mentry advised the Board that the Township’s Facebook policy has been revised in that the Township Manager or his delegate is responsible for content and that comments and direct messaging will be prohibited.  Once the page is ready to be published, an announcement will be made via the Township website and email distribution list.

Upon motion by Supervisor Majewski seconded by Supervisor Morrisson, and unanimously passed, the Board of Supervisors of Schuylkill Township approved and authorized the Township Manager to create and publish a Schuylkill Township Facebook™ page subject to  the Township Facebook™ policy as discussed.

Schuylkill Township Social Media Policy – Mr. Mentry advised the Board that the goal of the Township’s social media policy is to govern employees’ use of social media both at work and home as it pertains to the business of the Township.  A sample policy has been circulated to the Board for review and comment with the goal of presenting a draft policy to the Board next month.

Petitioning PennDOT for a Reduction of Speed Limit on S.R. 23 – Supervisor Morrisson presented to the Board his justification for this request and moved that the Township Manager be instructed to approach PennDOT to reduce the speed limit to 35 MPH on S.R. 23 between White Horse Road and the Schuylkill Township/Phoenixville Borough border.  There was no second to the motion.

New Business

Zoning Complaint – Ms. Bryn Palena, 105 Forge Mountain Drive, addressed the Board regarding her dissatisfaction with a structure being constructed at 1695 Knob Lane.  Ms. Palena recounted for the Board her understanding that the structure was not properly permitted and stated that she was speaking for about 20 residents when she said this structure is not aesthetically pleasing or fitting for the neighborhood and asked that it be removed.  Ms. Palena further requested that the Zoning Ordinance be revised to limit the height of residential accessory structures to fifteen feet.

Supervisor Donovan suggested that the accessory structure height requirement be reviewed at a future work session.

The Township Solicitor informed Ms. Palena that the Township was monitoring the situation and is in communication with the property owner regarding the permit requirements and what actions are required for compliance.  Discussion ensued regarding the process.

Computer Purchase – Administration Office

Upon motion by Supervisor Parry seconded by Supervisor Majewski, and unanimously passed, the Board of Supervisors of Schuylkill Township approved and authorized the purchase of four (4) new computers for the Administration Office for the amount of about $923.00 per computer.

Roads Department Tow Motor Purchase

Upon motion by Supervisor Parry seconded by Supervisor Majewski, and unanimously passed, the Board of Supervisors of Schuylkill Township approved and authorized the purchase of a tow motor for the Schuylkill Township Roads Department for the amount of $8,526.00.

Township Bank Accounts – Fees and Interest Rates - Mr. Mentry advised the Board that he is seeking to change the type of accounts currently held at the Township’s prime depository.  He informed the Board that while this change would mean fees being charged, which is currently not the case, the increase in interest income would more than offset the fee cost.

Upon motion by Supervisor Parry seconded by Supervisor Majewski, and unanimously passed, the Board of Supervisors of Schuylkill Township approved and authorized the change to the Schuylkill Township accounts held at the Township’s prime depository.

Verizon Franchise Fee Renewal - Mr. Mentry summarized the current Verizon franchise agreement renewal and advised the Board the Chester County Township Managers Consortium has approached the Cohen Law Group to provide a proposal to collectively represent and negotiate for those municipalities whose Verizon franchise agreements are expiring.  Mr. Mentry said this proposal is currently before the Board and that he is requesting approval to accept the proposal.

Upon motion by Supervisor Majewski, seconded by Supervisor Parry, and unanimously passed, the Board of Supervisors of Schuylkill Township approved and authorized the appointment of the Cohen Law Group as special counsel to represent and negotiate the Verizon Multi-Municipal Verizon Franchise Fee Renewal Agreement on behalf of Schuylkill Township for a not to exceed amount of six thousand five hundred dollars ($6,500.00).

Resolutions / Ordinances

Resolution 2019-07 In Support of Clean Energy

Supervisor Morrisson suggested that language concerning non-polluting vehicles be inserted into this resolution. 

Jonathan Meyers, 555 Country Club, Road Schuylkill Township, member of the Township Environmental Advisory Council addressed the Board on the benefits of adopting this resolution.

The Township Solicitor expressed his concerns about to what the Board may be committing the Township, the vagueness of the language in the original draft, and the repercussions if a party or parties feels the Township is not meeting its stated commitment. Mr. Brennan explained that he had submitted suggested edits to the resolution for the Board’s consideration.  Discussion ensued regarding the suggested changes to the resolution.

Representatives from the Phoenixville Green Team, a group of local volunteers advocating the vision of a greener community that preserves the environment and promotes healthy, sustainable lifestyles and businesses, added their support of this resolution.

Resolved upon motion by Supervisor Donovan, seconded by Supervisor Morrisson, and unanimously passed, the Board of Supervisors of Schuylkill Township does hereby adopt and approve Resolution 2019-07 In Support of Clean Renewable Energy with the change paragraph in the numbered list as follows:  Paragraph 5. Change the word “Prioritize” to “Evaluate”, and the addition of “6. Evaluate energy efficiency as well as electrification of heating, cooling and transportation whenever feasible; and”, and the subsequent renumbering of the remainder of said list.

Resolution 2019-08 Endorsement of the Chester County Landscapes3 Plan

Resolved upon motion by Supervisor Parry, seconded by Supervisor Donovan, and unanimously passed, the Board of Supervisors of Schuylkill Township does hereby adopt and approve Resolution 2019-08 Endorsement of the Chester County Landscapes3 Plan.

Ordinance 2019-01 To Amend the Code of Ordinances of Schuylkill Township by creating a new Chapter 183 Fireworks

Upon motion by Supervisor Majewski, seconded by Supervisor Donovan, and unanimously passed, the Board of Supervisors of Schuylkill Township approved and enacted Ordinance No. 2019-01: To Amend the Code of Ordinances of Schuylkill Township by Creating a New Chapter 183 Fireworks.

Advertisement of Proposed Ordinance 2019-02 To Amend the Code of Ordinances of Schuylkill Township to Repeal Chapter 252 Planned Residential Development.

Upon motion by Supervisor Donovan, seconded by Supervisor Morrisson, and unanimously passed, the Board of Supervisors of Schuylkill Township approved the advertisement of Proposed Ordinance 2019-02 To Amend the Code of Ordinances of Schuylkill Township to Repeal Chapter 252 Planned Residential Development.

Subdivision / Land Development

Nothing to report.

Additional Business

Agendas for the March Board of Supervisors Work Session

  • Thursday, March 28, 2019 7:00 p.m. – Ordinance Review Open Space Conservation & zoning review for residential accessory structures

Linda Cox-Tobin – 15 Hope Lane, asked what the next steps would be regarding the structure at 1695 Knob Lane.  The Township Solicitor explained that the permit application procedure must be followed, and the property owner is currently under a 30-day directive to provide additional information to the Township so it may determine if the building project is in compliance.

Announcements

  • March 1 – Schuylkill Township Property Tax Bills mailed
  • March 10 – Daylight Savings Time begins
  • March 13 – Public Hearing Eagles Pointe at Sedgley Farm PRD
  • March 14 – Stormwater Presentation
  • March 19 – Stop the Bleed Emergency Aid Training
  • March 23 – Community Cleanup Day

Supervisor Majewski expressed the Board’s appreciation to Nick Cinciripino and the Roads Department for the outstanding job they’ve done in clearing township roads.

Public Comment

Nothing to report.

Adjournment

There being no further business before the Board, the meeting was adjourned at 9:25 p.m. upon motion of Supervisor Majewski, seconded by Supervisor Parry and unanimously passed by the Board of Supervisors of Schuylkill Township.

Next Board of Supervisors’ Meeting

Board of Supervisors Work Session................................... Thursday March 28, 2019 at 7:00 p.m.

Board of Supervisors Regular Business Meeting................. Wednesday April 3, 2019 at 7:30 p.m.

Respectfully submitted,

Madeline Harbison
Township Secretary