SCHUYLKILL TOWNSHIP
BOARD OF SUPERVISORS
MEETING DATE: January 2, 2018

Duly advertised in The Pottstown Mercury and posted at www.schuylkilltwp.com

In Attendance

Board of Supervisors

Martha Majewski - Chair, Fred Parry – Vice Chair, Jim Morrisson – Treasurer, Mark Donovan, Susan Guerette

Township Administration

William Brennan, Esq.-Township Solicitor, Madeline Harbison – Township Secretary, John Sartor, P.E .- Township Engineer

Other Township Representatives Present

Nicholas Cinciripino-Schuylkill Township Roadmaster, Curt English-Schuylkill Township Planning Commission, Chief James Fetterman-Schuylkill Township Police Department, Raphael Henin-Schuylkill Township Fire Marshal, Mary Ellen Heisey & Tom Heisey-Schuylkill Township EAC, James Shaughnessy-Recycling Coordinator, Kyle Shirkness-Schuylkill Township Tax Collector

Call to Order

The monthly public business meeting was called to order at 7:30 p.m. The meeting was chaired by Supervisor Majewski.     

Public Comment

Nothing to report.

Consent Agenda

  1. Approval and acceptance of the Minutes of the December 6, 2017 Board of Supervisors Regular Business Meeting Minutes.
  2. Acceptance of all departmental, committee, commission and council reports as posted and received by the Board of Supervisors for the month of December 2017.

Upon motion by Supervisor Morrisson, seconded by Supervisor Guerette, and passed with Supervisor Donovan abstaining because he was not a board member in December 2017, the Board of Supervisors of Schuylkill Township approved and accepted the Consent Agenda.

Board Member Reports

Nothing to report.

Treasurer’s Report and Payment of Bills

Supervisor Majewski advised the Board that due to the transition of responsibility for the office of Treasurer, there would be no report from that office this month. A Treasurer’s Report encompassing both December 2017 and January 2018 would be made at the February 2018 Board meeting.   Supervisor Majewski recommended payment of bills for the period ending December 31, 2017. 

Upon motion by Supervisor Parry, seconded by Supervisor Morrisson, and unanimously passed, the Board of Supervisors of Schuylkill Township and authorized payment of Township bills for the period ending December 31, 2017.

Board Discussion Items

Old Business

Legal Matters

Mr. Brennan advised the Board he had matters to discuss in executive session but nothing to report in the public meeting.

New Business

Valley Forge Volunteer Fire Company Financials

The Board reviewed and accepted the Valley Forge Volunteer Fire Company’s Financial Report as presented on January 2, 2018.

Advertisement for Bids for Traffic Signal Improvements at Charlestown Road/Pothouse Road/Bridge Street Intersection

Upon motion by Supervisor Parry, seconded by Supervisor Guerette and unanimously passed, the Board of Supervisors of Schuylkill Township approved and authorized the advertisement of bids for the Traffic Signal Improvements at Charlestown Road/Pothouse Road/Bridge Street Intersection project.

2018 Township Events at the Phoenixville Country Club

Upon consensus of the Board of Supervisors, this agenda item is tabled until the February 7, 2018 meeting.  Supervisor Majewski requested that Ms. Bird reach out to all Township commissions, committees and councils for input regarding these township events.  Supervisor Guerette asked that the Police Department be included in this survey.

Use of Amphitheater at The Freedoms Foundation at Valley Forge

Upon consensus of the Board of Supervisors, this agenda item is tabled until the February 7, 2018 meeting. Supervisor Majewski requested that Ms. Bird reach out to all Township commissions, committees and councils as well as residents for input regarding these township events. 

Review of Township Ordinances by Natural Lands Trust

Upon motion by Supervisor Morrisson, seconded by Supervisor Parry and unanimously passed, the Board of Supervisors of Schuylkill Township approved and authorized the Natural Lands Trust to perform a no-charge review of Schuylkill Township Ordinances with respect to conservation design and open space protections.

Resolutions / Ordinances

Consideration of Proposed Resolution No. 2018-05: Opposition to HB 1620 “Wireless Infrastructure Deployment Bill”

Resolved upon motion by Supervisor Parry, seconded by Supervisor Morrisson, and unanimously passed, the Board of Supervisors of Schuylkill Township adopts this Resolution In Opposition to House Bill 1620 (PN2146) Entitled the “Wireless Infrastructure Deployment Bill.”  Supervisor Majewski requested that the Township Manager forward the adopted resolution to the Township’s State Representative, State Senator, Governor, and all members of the House Consumer Affairs Committee, which is the Committee which HB 1620 (PN 2146) has been assigned.

Consideration of Proposed Resolution No. 2018-06:  Chester County Municipal Grant for Development of Valley Park Park

The Township Manager briefly explained that Chester County has a grant program for development of parks; the Township’s Valley Park Park is less than 20 acres and so could potentially receive grant monies of up to $100,000.00.  Ms. Bird went on to explain the timing of the grant award and how it would be included in the Township’s budget process. 

Resolved upon motion by Supervisor Parry, seconded by Supervisor Morrisson, and unanimously passed, the Board of Supervisors of Schuylkill Township adopts this Resolution No. 2018-06 to approve the filing of an application for Chester County Municipal Grant assistance and that the Township Manager is hereby authorized and directed to execute and file the application with the Chester County Department of Open Space Preservation.

Consideration of Proposed Resolution No. 2018-07:  Planned Residential Development for Reeves Property and Fees Associated with Development Submission

At the request of the Supervisors, Mr. Brennan briefly reviewed the history of the proposed development of the Reeves property, and the process by which it was determined that a mixed use development with different types of housing units would be the best proposal to be considered by the township for the property.  Mr. Brennan explained that at the time this was determined, the township did not have an ordinance for this use.  The Pennsylvania Municipal Planning Code allows for a planned residential development (“PRD”); the Township passed a PRD ordinance in November of 2013.  Mr. Brennan said that the ordinance required that a resolution be passed identifying the form to be used for a PRD application as well as the application filing fee.  Resolution No. 2018-07 will fulfill that requirement.

Resolved upon motion by Supervisor Morrisson, seconded by Supervisor Morrisson, and unanimously passed, the Board of Supervisors of Schuylkill Township adopts this Resolution No. 2018-07 by which it sets filing fee(s), forms and service fees and other obligations pursuant to any Planned Residential Development application.  

Subdivision / Land Development

Phoenixville Area School District Early Learning Center (“ELC”) – Escrow Release #8

Upon motion by Supervisor Parry, seconded by Supervisor Morrisson, and unanimously passed, the Board of Supervisors of Schuylkill Township approved and authorized Escrow Release No. 8 for the Phoenixville Area School District Early Learning Center located at 1 Phantom Way, Phoenixville, PA (UPI #27-5D-1) in the amount of three hundred eighty-eight thousand, five hundred forty-eight dollars and fifty-eight cents ($ 388,548.58) as recommended in the Gilmore & Associates, Inc. letter of December 7, 2017 (File No. 13-12010T1).  The amount remaining in the escrow account will be $1,004,913.88.

Discussion on the Proposed Endeavor Group Ordinance and Development Plan for the University of Valley Forge Property

Supervisor Majewski asked Supervisor Donovan to lead the discussion as the item was placed on the agenda at his request.  Supervisor Donovan summarized The Endeavor Group’s proposed development plan and continuing care overlay zoning district.  Supervisor Donovan said he believes that because it appears the proposal represents a major change in scope and density for the subject property, the developer should bring the proposal before the Board of Supervisors.  Supervisor Morrisson stated that the developer should be present for any discussion of the proposal.  Mr. Brennan advised that it is important to compare a by-right development plan for the property with the proposed plan.  Mr. Brennan said that the developer has offered to submit a by-right sketch plan to the township at no cost to the township.  Supervisor Morrisson said he would like Gilmore & Associates to review the submitted by-right plan and submit said review to the township.

Upon motion by Supervisor Morrisson, seconded by Supervisor Parry, and unanimously passed, the Board of Supervisors of Schuylkill Township requested that The Endeavor Group prepare and submit a by-right sketch plan for the property located at 1455 Valley Forge Road (UPI #27-6-118); said sketch plan to be reviewed by the Township Engineer for the Board of Supervisors.  Furthermore, the Township Manager is instructed to invite The Endeavor Group to attend the February 7, 2018 Board of Supervisors meeting for a discussion on the proposed Endeavor Group ordinance and development plan.

Supervisor Guerette asked the Township Manager to ensure that the residents are aware that The Endeavor Group will be coming before the Board of Supervisors in February.

Additional Business

Supervisor Morrisson informed the Board of Supervisors that the annual PSATS Educational Conference is in April and that a voting delegate must be appointed to record the Township’s position on any proposed PSATS resolutions.  Supervisor Morrisson said that as he is usually the member of the Board who attends this conference, he would like to request that he be appointed again as the Township’s voting delegate.   Supervisor Majewski requested that the Township Manager look into the possibility of the Township’s Zoning Administration Officer attending as there are some important zoning educational opportunities.  Supervisors Donovan and Guerette recommended that the Board review and record the its decision(s) on any proposed PSATS resolutions prior to the conference and direct the voting delegate to present the Township’s vote according to this review and record.

Upon motion by Supervisor Donovan, seconded by Supervisor Parry, and unanimously passed, the Board of Supervisors of Schuylkill Township appointed Supervisor Morrisson as the Schuylkill Township Voting Delegate to the 2018 PSATS Annual Educational Conference with reasonable expenses for attendance to be paid by the Township.  The appointment is conditioned upon the review and recording of the Board’s decision on any proposed PSATS 2018 resolutions prior to the April conference.

Announcements

Supervisor Parry informed residents that road work is taking place on Beacon Hill Lane in January and that the next conditional use hearing for the proposed convenience store in Schuylkill Township is January 30, 2018.

Supervisor Majewski announced that the Historical Commission meeting will be on January 22, 2018 and reminded residents that the Police Association coat drive is currently underway.  Supervisor Majewski thanked residents for the outstanding response to the Build-A-Bear drive and that 77 bears were collected for children at CHOP.

Supervisor Guerette asked about the website; the township secretary said the goal is still to provide a beta version to the Board in January.

Supervisor Majewski recognized John Mraz of Meadowbrook Lane.  Mr. Mraz asked about the planned roadwork on White Horse Road.  The Township Manager informed him that the work is to repair a culvert by Loramar Lane and the work is scheduled to begin in mid-January.

Executive Session

An executive session was called to order at 8:23 p.m. Present were Supervisor Donovan, Supervisor Guerette, Supervisor Majewski, Supervisor Morrisson and Supervisor Parry. Also present were the Township Solicitor, Mr. Brennan and the Township Secretary, Mrs. Harbison.  The public meeting resumed at 8:49 p.m. Supervisor Majewski reported that litigation and personnel matters had been discussed.

Upon motion by Supervisor Majewski, seconded by Supervisor Parry, and unanimously passed, the Board of Supervisors of Schuylkill Township rescinded the appointment of Madeline Harbison as the Acting Township Manager.

Upon motion by Supervisor Majewski, seconded by Supervisor Parry, and unanimously passed, the Board of Supervisors of Schuylkill Township appointed Madeline Harbison as the Assistant Township Manager with no change in duties or compensation for a period of ninety (90) days.

Adjournment

There being no further business before the Board, the meeting was adjourned at 9:54 p.m. upon motion of Supervisor Parry, seconded by Supervisor Morrisson, and unanimously agreed by the Board of Supervisors of Schuylkill Township.

Next Board of Supervisors’ Meeting

Board of Supervisors Regular Business Meeting.................... Wednesday February 7, 2018 at 7:30 P.M.

Respectfully submitted,

 

Madeline Harbison
Township Secretary