SCHUYLKILL TOWNSHIP
BOARD OF SUPERVISORS
MEETING DATE: August 2, 2017

Duly advertised in The Pottstown Mercury and posted at www.schuylkilltwp.com

In Attendance

Board of Supervisors

Fred Parry - Chairman, Barbara Cohen – Vice Chair, Martha Majewski – Treasurer, Jim Morrisson

Susan Guerette was excused from the meeting.

Township Administration

Mary Bird – Township Manager, William Brennan, Esq.-Township Solicitor, Madeline Harbison-Township Secretary,  John Sartor, P.E., Township Engineer

Other Township Representatives

Nicholas Cinciripino-Schuylkill Township Roadmaster, Curt English-Schuylkill Township Planning Commission, Chief James Fetterman-Schuylkill Township Police Department, Evan Taylor – Schuylkill Township Fire Marshall & Fire Chief-Valley Forge Volunteer Fire Company

Call to Order

The monthly public business meeting was called to order at 7:30 p.m. with Supervisor Parry leading the Pledge of Allegiance.  The meeting was chaired by Supervisor Parry.    

Supervisor Parry advised the audience that meeting attendees not on the agenda who wished to address the Board of Supervisors will wait to be recognized by the Chair, then proceed to the microphone and identify themselves for the record.  Supervisor Parry further stated that statements to the Board will be limited to 3 minutes and comments by unrecognized persons will not be acknowledged.

Consent Agenda

  1. Approval and acceptance of the Minutes of the July 5, 2017 Board of Supervisors Regular Business Meeting.
  2. Acceptance of all departmental, committee, commission and council reports as posted and received by the Board of Supervisors for the month of July 2017.

Supervisor Parry asked the Township Engineer for an update on the TAP grant application.  Mr. Sartor reported that he and Mary had reviewed the rights-of-way which might be required and a pre-application meeting is scheduled with the DVRPC on Friday, August 11th.

Upon motion by Supervisor Cohen, seconded by Supervisor Majewski, and unanimously passed, the Board of Supervisors of Schuylkill Township approved and accepted the July 5, 2017 Board of Supervisors Regular Meeting Minutes, and all departmental, committee, commission and council reports as posted and received by the Board of Supervisors for the month of July 2017.

Board Member Reports

Phoenixville Regional Planning Committee (PRPC) – Supervisor Cohen reported that at the July 26th PRPC meeting, the Committee reviewed the responses from the June 22nd public workshop and the survey responses received to date.  Supervisor Cohen said the committee crafted a report which includes critical findings, goals and objectives.  The PRPC will review land use planning at the next committee workshop meeting on August 30th.  Residents may still provide their input to the regional plan by participating in the Community Survey for Regional Planning at www.surveymonkey.com/r/Regional_Community_Survey.  The survey will remain open until the end of 2017.

Environmental Advisory Council (EAC) – Supervisor Majewski informed the Board that the EAC is participating in and sponsoring three events this fall.  On September 30th, the EAC will have a table at the Phoenixville Green Festival; a Medal of Honor Grove cleanup on October 14th and a Valley Park Road cleanup campaign on October 21st.  Supervisor Majewski thanked the Valley Forge Volunteer Fire Company’s Fire Police for their offer of assistance with traffic control.

Roads Department - Supervisor Morrisson expressed the Board’s appreciation to Nick Cinciripino and the township’s road crew for the excellent paving jobs in the township this summer.

Treasurer’s Report and Payment of Bills

Supervisor Majewski, Treasurer, advised the Board that as of July 31, 2017, the Township’s general fund shows a balance of about $4.2 million. Supervisor Majewski reported that the bills for July 2017 have been reviewed and she recommended payment of these bills. 

Upon motion by Supervisor Cohen, seconded by Supervisor Morrisson, and unanimously passed, the Board of Supervisors of Schuylkill Township approved and accepted the Treasurer’s Report for the period ending July 31, 2017 and authorized payment of Township bills for the period ending July 31, 2017.

Announcements

Supervisor Cohen invited township residents to the Schuylkill River Heritage Center on Tuesday, September 12 at 7:30 p.m. for a free presentation by Sandy Sorlien, Fairmount Water Works Education Program, on “Tracing the Schuylkill Navigation Canal from Coal Country to Philadelphia.”

Supervisor Parry made the following announcements:

The continued Whitehorse-Phoenixville, LLC Conditional Use Hearing for the proposed convenience store will be held at 6:00 p.m. on Wednesday, August 23, 2017 at the Valley Forge Volunteer Fire Company’s main station on Valley Park Road.

Schuylkill Township is looking for School Crossing Guards; interested parties can email jobs@schuylkilltwp.org.

The annual Valley Forge Volunteer Fire Company’s Chicken BBQ fundraiser will be held on Saturday August 29, 2017 at the fire company substation on Pothouse Road.

The Schuylkill Township Police Department’s Community Meeting will be held at 7:30 p.m. on Thursday, September 14, 2017 at the Phoenixville Country Club.

A dedication and ribbon cutting ceremony for the Manavon Elementary School / Phoenixville Early Learning center is scheduled for Saturday, September 16, 2017 at 10:00 a.m.

Board Discussion Items

Old Business

Legal Matters

Nothing to report.

Valley Creek Trunk Sewer (“VCTS”) Lawsuit Settlement

Mr. Brennan recapped the events leading up to the settlement commencing with the 3 breaches of the trunk line to the proposed sale of the line by Tredyffrin and subsequent lawsuit by affected municipalities.  Mr. Brennan reminded the Board that Schuylkill Township is involved only as a participating member of the Valley Forge Sewer Authority (“VFSA”) - our percentage of participation in the VCTS is less than one percent - and VFSA managed the case to settlement.  Mr. Brennan explained to the Board that the agreement imposes no financial obligation on Schuylkill Township.  Mr. Brennan advised the Board that they have before them a copy of the settlement agreement and a resolution authorizing execution of the agreement if acceptable.

Resolution 2017-10: Execution of Valley Creek Trunk Sewer Settlement Agreement

Resolved upon motion by Supervisor Parry, seconded by Supervisor Cohen, and unanimously passed, the Board of Supervisors of Schuylkill Township does hereby authorize execution of a settlement agreement to resolve responsibilities for the rehabilitation of the Wilson Road Force Main of the Valley Creek Trunk Sewer; to provide for a process for the sale of the Valley Creek Trunk Sewer and wind-up of the Valley Creek Trunk Sewer agreement; to resolve litigation; and to authorize all necessary actions thereto.

New Business

Correspondence to Borough of Phoenixville RE: Redevelopment of the Village of Eland – Route 113/Kimberton Road

Supervisor Cohen moved to approve and send the letter, Supervisor Majewski seconded the motion.

Supervisor Morrisson requested that the letter be amended to include a reiteration of the township’s endorsement of the Phoenixville Regional Planning Committee’s (“PRPC”) review of this project.  Supervisor Morrisson suggested that a sentence be added to the end of the proposed letter stating “Finally, the township wishes to reinforce the fact that the proposed development is significantly inconsistent with the Phoenixville Regional Planning Committee’s Comprehensive Plan as stated in the Committee’s review letter to Mr. Jean Krack dated 06/28/17.”

Upon motion by Supervisor Cohen, seconded by Supervisor Majewski, and passed, the Board of Supervisors of Schuylkill Township approved and authorized the Township Manager to send correspondence to the Borough of Phoenixville, as amended by Supervisor Morrisson, outlining the township’s concerns regarding the proposed redevelopment of the Village at Eland located on Route 113/Kimberton Road.

Purchase of Truck with a Hooklifts Truck System for Roads Department

Upon motion by Supervisor Parry, seconded by Supervisor Cohen, and passed, the Board of Supervisors of Schuylkill Township approved and authorized the purchase of a new Roads Department truck with a Hooklifts Truck System from Triad, a Costars vendor, for one hundred twenty-five thousand dollars ($125,000.00) to be funded from the township’s State Liquid Fuels Fund.

Hunting in Pickering Preserve, Schuylkill Township

Upon motion by Supervisor Cohen, seconded by Supervisor Morrisson, and unanimously passed, the Board of Supervisors of Schuylkill Township approved and authorized deer archery hunting (Antlered and Antlerless) by Whitetail Associates solely within the boundaries of the township-owned Pickering Preserve from September 16 - November 25, 2017and December 26, 2017 - January 27, 2018 under the rules and regulations of Schuylkill Township and the Commonwealth of Pennsylvania Game Commission.

Resolutions / Ordinances

Nothing to report.

Subdivision / Land Development

FBW Storage, LP, 305 Kimberton Road – Letter of Credit Reduction No. 3

Upon motion by Supervisor Parry seconded by Supervisor Cohen, and unanimously passed, the Board of Supervisors of Schuylkill Township approved and authorized Letter of Credit Reduction No. 3 for FBW Storage, LP located at 305 Kimberton Road, Phoenixville PA (UPI #27-3-81) in the amount of sixty-three thousand seven hundred ninety-seven dollars and seventy-five cents ($63,797.75) as recommended in the Gilmore & Associates, Inc. letter of July 20, 2017 (File No. 14-01069T1).

Additional Business

School Crossing Guard Costs Agreement

Township Manager Mary Bird advised that before the Board is a draft agreement for sharing the costs of school crossing guards required by PennDOT in Schuylkill Township with the Phoenixville Area School District (“PASD”).  Ms. Bird explained the proposed agreement specifies that the PASD will be responsible for seventy percent (70%) and the Township will be responsible for thirty percent (30%) of all wage, uniform/equipment, supply and insurance costs associated with the provision of School Crossing Guards.  Ms. Bird asked if was the Board’s wish that the draft agreement be sent to the school district; the consensus of the Board of Supervisors of Schuylkill Township was affirmative.

Public Participation

Nothing to report.

Executive Session

Nothing to report.

Adjournment

There being no further business before the Board, the meeting was adjourned at 8:01 p.m. upon motion of Supervisor Cohen, seconded by Supervisor Majewski, and unanimously agreed by the Board of Supervisors.

Next Board of Supervisors’ Meeting

Board of Supervisors Regular Business Meeting........ Wednesday, September 6, 2017 at 7:30 P.M.

Respectfully submitted,

Madeline Harbison
Township Secretary